Auto repair invoice software that's included, not an add-on
One click turns the approved estimate into a numbered invoice — and payments, tax handling, and text-to-pay come with it.
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One click
Estimate to invoice in one click — numbers that audit clean
In most shop systems, invoicing and payments live in a higher tier — the price creeps up a feature at a time. BayDocket ships its auto repair invoice software in the one subscription, and it works like this: the customer approves the estimate, you click once, and the invoice exists. Numbered in order for your shop — INV-000042, INV-000043 — never skipped, never reused.
The invoice is a frozen snapshot of that moment: the approved jobs, the prices, the tax rates in effect. Edit the RO later or change a rate in settings, and the issued invoice doesn't move. Print it or save it as a PDF straight from the browser. When your accountant asks for March, the numbers line up.
Still on paper? The same fields, laid out as a free printable invoice template — print it or take the PDF, no email required.
Get paid
Get paid faster — every dollar in the ledger
Cash at the counter, a check from the fleet account, a card over the phone — record any of them against the invoice in a couple of clicks, and the running balance updates in front of you. When payments cover the total, the repair order flips to Paid on its own.
Money often arrives before the invoice does, so deposits sit on the repair order itself: take parts money up front or half at drop-off while the ticket is still an estimate, and it stays attached to that job rather than to a note in the margin. Invoice later and every deposit applies itself, so the balance due is what is actually left — an invoice its deposits already cover is issued Paid. Whole-ticket adjustments live there too: a discount in dollars or percent, taken before tax, and a shop-supply or environmental fee with your own label added after it. Both show on the estimate the customer approves, so nothing on the bill is a surprise.
For everyone else, there's text-to-pay: any unpaid invoice can go out as a secure link, and the customer pays by card from their phone before they even head over. Standard card-processing rates come from the processor; BayDocket adds zero markup. Sales tax is handled properly too — multiple rates, parts versus labor, tax-exempt customers who come out at zero automatically, and a one-ticket exempt switch when a single job is not taxable.
Clean corrections
Mistakes fix clean — never white-out
Wrong payment amount? Reverse it — the original entry stays, the reversal sits next to it, and the balance is right again. Customer adds work after you've invoiced? Reopen the repair order: the old invoice is voided but kept on record, you make the change, and the new invoice gets its own number.
Nothing is ever deleted and nothing is ever overwritten. Every invoice, payment, reversal, and void stays in the ledger with who did it and when. That's not a limitation — it's what keeps your books defensible when a customer disputes a charge or the state comes asking.
Frequently asked questions
Can I edit an invoice after it’s sent?
No — and that’s deliberate. An issued invoice is a frozen snapshot. If the job changes, you reopen the repair order: the old invoice is voided but stays on record, and the corrected one gets its own number. Your books show what happened and when, which is exactly what you want if anyone ever asks.
How do customers pay?
However they like. Record cash, card, or check at the counter, or text the customer a secure pay link so they pay by card from their phone before pickup. Every payment lands in the same ledger against the invoice, and the repair order flips to Paid the moment the balance hits zero.
Does it handle sales tax?
Yes, including the messy cases. Set up more than one tax rate, apply different rates to parts and labor, flag tax-exempt customers, and mark a single repair order non-taxable — so their invoices come out right automatically. The rates in effect are frozen onto each invoice, so a later rate change never rewrites an old one.
Can I take a deposit before the work is finished?
Yes. Record a deposit against the repair order while it is still an estimate — parts money up front, half at drop-off, whatever your shop does. It stays on that ticket instead of in the margin of a paper one, and when you invoice, the deposit applies itself so the balance due is what is actually left. If the job falls through, reverse the deposit and both entries stay on the record.
Can I put a discount or a shop fee on the whole ticket?
Yes, on the repair order rather than line by line. A discount can be a dollar amount or a percentage and comes off before tax; a fee — shop supplies, environmental, whatever you call it — is added after tax and is not itself taxed. Both appear on the estimate the customer approves, and both freeze onto the invoice with everything else.
Is payment processing extra?
BayDocket adds nothing — invoicing, payments, and text-to-pay are all in the one subscription price. Card payments carry the standard card-processing rates from the processor, and we add zero markup on top.
Try the live demoStart your shop
Prefer a walkthrough? Book a 15-minute demo
One price, one subscriptionNo contractYour data is yours